Study data – University of Copenhagen

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Social Sciences > About the Faculty > Quality Assurance > Study data

Procedure for analysis of study data

Purpose

The faculty regularly updates relevant key figures for its study areas in order to co-ordinate efforts, and to provide a valid basis for documentation and follow-up work on quality assurance and benchmarking opportunities with other programmes in the faculty, elsewhere in the University of Copenhagen and at other universities.

The areas monitored are shown below, along with the key figures, who is responsible for collating them, and how and when this is done. Also shown are to whom the figures are presented and the evaluation processes in which they are included.

The standards can be seen here.

Basis for the procedure

One of the aims of this procedure is to ensure that the faculty complies with the requirements in the following documents:

  • Policy for quality assurance of study programmes at the University of Copenhagen
  • Guidelines for annual programme reports at the University of Copenhagen
  • Guidelines for programme evaluations at the University of Copenhagen

Collating and calculating key study data

The majority of key study data is compiled and made available by University Education Services.

Some data is produced by the departments themselves, and refers to their study programmes. The departments supply data to the Faculty Secretariat, which is responsible for collating and incorporating it into the key-data portfolio. One item of key data is collated by the Study and Examinations Office in the Faculty Secretariat.

The faculty gathers in all of the data once a year and presents it to faculty management and other relevant parties on the first working day in February.

Below is a summary of the key study data collated every year. The figures typically refer to the period 1/10 to 30/9. The individual responsible for collating the data is also listed.

NB. Part-time/full-time academic staff ratio and full-time academic staff/student ratio are only calculated for programme evaluations every six years.

Key figures Any sub-figures Responsible for
collation
Processes in which
data is included
Intake Bachelor intake University
Education
Services
Programme report, programme evaluation,
Faculty quality-assurance reports
Master's intake University
Education
Services
Programme report, programme evaluation,
Faculty quality-assurance reports
Bachelor and
master's student
numbers
University
Education
Services
Programme report, programme evaluation,
Faculty quality-assurance reports
Drop-out rates Drop-out rate in the
first year of bachelor
programmes
University
Education
Services
Programme report, programme evaluation,
Faculty quality-assurance reports
Drop-out rate for all
bachelor and master's
programmes
University
Education
Services
Programme report, programme evaluation,
Faculty quality-assurance reports
Degrees
conferred
Subdivided between
bachelor and master's
programmes incl.
how many triggered
a bonus
University
Education
Services
Programme report, programme evaluation,
Faculty quality-assurance reports
Completion Completed in the
prescribed time and the
prescribed time plus one
year for bachelor and
master's programmes
respectively
University
Education
Services
Programme report, programme evaluation,
Faculty quality-assurance reports
Average completion
time for bachelor
and master's
programmes
University
Education
Services
ECTS credits per
student
University
Education
Services
University of Copenhagen
Target Plan 2014
Incoming and
outgoing exchange
students
Mobility balance on
exchange programmes
University
Education
Services
Programme report, programme
evaluation, faculty quality-assurance
reports, University of Copenhagen
Target Plan 2014
The number of
international students
from outside the Nordic
Region on master's
programmes
University
Education
Services
Programme report, programme
evaluation, faculty quality-assurance
reports, University of Copenhagen
Target Plan 2014
Teaching hours on
bachelor programmes
Department Programme report, programme
evaluation, faculty quality-assurance
reports, University of Copenhagen
Target Plan 2014
Part-time/full-time
academic staff ratio
Full-time/part-time
academic staff ratio,
FTEs and number
Department Programme evaluation
Full-time academic
staff/student ratio
Full-time academic
staff/student ratio, FTEs
and number
Department Programme evaluation
Complaints/appeals
statistics
Number of complaints Faculty Secretariat Programme evaluation
Number unsuccessful Faculty Secretariat Programme evaluation
Number of appeals Faculty Secretariat Programme evaluation
Number of successful
appeals
Faculty Secretariat Programme evaluation
Graduate
(un)employment
University
Education
Services
Programme report, programme evaluation
faculty quality-assurance reports

Communication of key figures

University Education Services data is available here (in Danish).

The faculty’s member of administrative staff responsible sends the data and relevant information to:

Individuals:

  • The dean’s office
  • Faculty director
  • Director of studies
  • Head of department
  • Head of studies
  • Department administrator

Councils and committees:

  • The faculty management team
  • Heads of studies forum
  • The Programme Co-ordinators Forum
  • Administrator Forum
  • Academic Council
  • Student Dialogue Forum.

The head of department is responsible for relaying the relevant figures to the department council, as well as the department’s advisory board/employer panels.

The head of studies is responsible for relaying the relevant data to the study board, and the data for complaints to the chairs of the corps of external examiners.

The department administrator is responsible for relaying the relevant data to the appropriate administrative staff in his or her own secretariat – at the very least, to programme-administration staff.

The director of studies is responsible for relaying the relevant data to the appropriate administrative staff in the Study and Examinations Office.

Processing key data and following up on issues

The head of studies is responsible for processing the data in the study board and for following up, in collaboration with the study board, on any issues identified. The head of studies must relate to the standards set in the programme reports and in the programme evaluations.

The head of department is responsible for ensuring that the relevant data is discussed in the department’s management team, in the department council and the employer panel, and for supporting new initiatives taken by the heads of studies, in collaboration with the study board, to follow up on problematic data.

The dean’s office is responsible for the discussion of problematic data – by faculty management during their annual visits to the departments, in faculty management and in the faculty management team. The dean’s office is responsible for overseeing the departments’ initiatives and supporting them in their initiatives to address issues raised by problematic data. The dean’s office also has the responsibility to react if no initiatives are taken or if the desired changes do not turn around an unfortunate trend.

The dean’s office is also responsible for heading up any initiatives that transcend departments – for example, changes to all curricula or drawing up new joint procedures for study-start programmes. The dean’s office decides when initiatives that transcend departments are necessary.

The dean’s office is also responsible for ensuring that quantifiable standards are set as per the University’s quality-assurance policy for study programmes, and for reviewing these standards if necessary.

The dean’s office is responsible for ensuring that this procedure is complied with, and that it is revised if necessary. The Study and Examinations Office is the administrative support unit in relation to this work.