Schedule for Programme Evaluations
|
Date |
Task |
The responsible |
|---|---|---|
|
1 November |
Head of Studies recommends to the dean the types of external experts relevant to specific issues in the programme |
Head of Studies in collaboration with the Study Board and Head of Department |
|
1 December |
Publication of study data |
US |
|
15 December |
Head of Studies are informed of the composition of the external panel |
Dean's Office, supporting unit KOP |
|
20 December |
Head of Studies and Head of Department receive completed template with materials |
KOP |
|
December |
Head of Studies informs the Study Board about the upcoming programme evaluation |
Head of Studies |
| December |
Head of Studies and Head of Department receive feedback from the Rector on the dean's report and, if necessary, an updated version of the template with specific follow-up points |
KOP |
|
15 January |
Head of Studies schedules the panel's visit to the programme with the panel's chair. Date, time, and location are confirmed |
Head of Studies |
|
15 January – 1 March |
Head of Studies discusses the initial draft of the programme evaluation with the Study Board |
Head of Studies |
|
1 March |
Associate Dean for Education receives the completed template from the Head of Studies |
Head of Studies in collaboration with Head of Department and Study Board |
|
15 March |
The external panel receives the completed template, a proposed table of contents for their commentary, and written materials |
KOP |
|
15 March - |
If the external panel wishes to meet with individuals other than the Study Board and leadership during their visit, the panel's chair must inform the Head of Studies no later than one week after receiving the materials |
External panel's chair |
|
22 March – |
The external panel visits the programme and meets, at a minimum, with the Head of Studies, Head of Department, Associate Dean for Education, and Study Board |
Head of Studies |
|
By 22 April |
Head of Studies receives the recommendations and comments from the external panel. Deadline to be agreed upon between the panel's chair and the Head of Studies. The panel should have a minimum of 2 weeks after the visit to prepare the commentary |
External panel's chair |
|
22 April - |
Study Board discusses the panel's report and the follow-up and action plan |
Head of Studies |
|
15 May |
Head of Studies submits the programme evaluation (the template with the final fields completed) |
Head of Studies |
|
22 May - |
Associate Dean for Education meets with the Head of Studies individually to discuss the evaluation |
KOP |
|
1 June |
Head of Studies receives a response from the dean regarding the approval of the programme evaluation |
Dean's Office |
|
15 June |
Head of Studies submits a revised version of the programme evaluation if changes have been requested |
Head of Studies |
|
September |
Discussion of the Dialogue on Quality of Education with the Rector (DUR) at a Head of Studies (SL) meeting and Faculty Management Team (FLT) meeting |
KOP |
|
1 October |
Dean reports to the Rector |
Dean's Office |
US = Education & Students
SL = Head of Studies
FLT = Faculty Management Team
KOP = Coordination and Planning, a section under SAMF's study administration services (SAMF-uddannelse)
DUR = Dialogue on Quality of Education with the Rector